Excel is probably one of the most powerful programs that’s readily available for working with data. Even if you’ve been working with Excel for quite a while, it always seems like there’s so much to learn about its endless possibilities and features.
I recently found a neat article written by Reuben Yonatan from GetVoip – and they were happy for me to share their infographic of 29 essential Excel hacks to make your life easier and more productive.
Further down this page you’ll see the full GetVoip infographic – and you can also get a free PDF download of the 29 essential Excel hacks below the list of Top 10 shortcuts.
I pulled out my top 10 useful Excel shortcuts – there’s something here for everyone, from beginner to advanced. And these work for both Windows and Mac Excel.
Excel hacks like these save your precious time and nerves while working with large arrays of data or if you are a complete beginner in excel and want a few practical shortcuts to get faster and feel more confident.
1. Inserting column or row. This is one of the most popular requests of those who manage data. When you already have a few columns with precious data, but you decide that another one needs to be inserted between them, select a column and press Ctrl + Shift + = (Command + Shift + = for Mac).
2. Deleting columns and rows. Deleting a column or a row just takes a second if you select it and press Ctrl + Shift + – (Command + Shift + – for Mac). This shortcut is useful for salary spreadsheets, for instance, when you need to delete data about one employee who’s been fired.
3. Inserting current time and date. A very handy instrument for salespeople, who need to register the time of issuing a receipt. To insert current time into a cell, select the needed cell and press Ctrl + Shift + : (Command + Shift + : for Mac). To add today’s date, click Ctrl + ;
4. Starting a new line in the selected cell. Sometimes a cell contains a few sentences or names, and we need to put them into a column inside the cell. To start a new line inside a cell, put the cursor in the place where you want a new line and press Alt + Enter (for Mac, Option + Enter).
5. Opening search box. When you have massive arrays of data, it is important to be able to quickly access the search box to find what you need. To do that, go to the spreadsheet and click Shift + F5 (Shift + fn + F5 or Mac).
6. Navigating to the last cell. Again, this hack is for massive spreadsheets. Click Ctrl + End (Command + Arrow Key) to go to the last cell of the spreadsheet.
7. Selecting rows and columns. To select row, press Shift + Spacebar; to select column, press Ctrl + Spacebar. This is a basic step you need before using other shortcuts.
8. Hiding row and columns. This is useful when you need to work with two columns or rows at the same time that are not close to each other. To hide data between them, select the rows or columns you need to hide and press Ctrl + 9 for rows and Ctrl + 0 for columns.
9. Copying a formula into subsequent cells. Select a cell, click on the lower right corner and drag over the cells you need to fill with the same formula. Done!
10. Quickly formatting currencies. To access currency formatting quickly, highlight the necessary column and press Ctrl + Shift + $.
Victor expertly teaches Microsoft Excel to people all over the world. He has millions of views of his popular Excel explainer videos on YouTube. These show time-saving shortcuts and real-world applications explained with easy-to-follow visuals.
Victor has over 20 years of experience using Excel as a professional for Big 4 Audit Firm Deloitte and two global tech companies. He knows firsthand that being more productive with Excel can lead to greater job satisfaction and career growth.
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