Changing the size of column widths is one of the most common day-to-day tasks that you’ll find yourself performing if you design Excel reports or dashboards, or even if you just use Excel for data entry.
If you have struggled to resize all of the columns in an Excel spreadsheet one-by-one, then read on and struggle no more…
In this series of articles, we look at efficient ways to change column width.
Most of the time you’ll want the information in individual cells to be readable, but when data in a cell exceeds the cell width and the cell directly on the right also has data in it, Excel will cut off the cell’s content making it unreadable.
Also if you have a date value in a cell but the column is not wide enough, all you will see is ########.
What happens when column widths are too narrow
It’s OK to resize the columns one at a time by if you click on the column border between columns A and B, then you drag the mouse pointer to the right until all of the data in column A is visible.
Below is an animation to show how to resize columns this way.
How to resize columns one by one using the mouse to drag column borders
As you can see it works and is quite intuitive when you get the hang of dragging column borders, but it is slow and labor-intensive.
There are faster ways to resize columns to fit the contents especially if you have lots of columns to resize, and these are covered in the next articles in this series.
Click on one of the following links to learn different ways to resize and autofit column widths in Excel. Each method will serve you in different situations, so learn them all if you want a collection of tools at your disposal. My personal favorite is to autofit columns using keyboard shortcuts because it’s very fast and usually accurate, but of course it needs the keystrokes to be memorized (see Part 2.)
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Victor has over 20 years of experience using Excel as a professional for Big 4 Audit Firm Deloitte and two global tech companies. He knows firsthand that being more productive with Excel can lead to greater job satisfaction and career growth.
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